Property Records Image Access & User Privacy Statement
Why a Login is Required
Our office is committed to providing transparent, convenient access to property records while also protecting the integrity and responsible use of sensitive information.
A login is required to access recorded document images (not the public index) for the following reasons:
- Prevent Misuse of Public Property Records
- Requiring a login helps deter bulk scraping, data harvesting, and unauthorized commercial use.
- Promote Responsible Access
- Login credentials create a basic level of accountability to ensure records are accessed for legitimate purposes.
- Protect Public Trust
- As custodians of official records, we balance open access with modern privacy expectations and evolving data risks.
Importantly, the public index remains accessible without a user login, ensuring continued transparency and searchability of recorded documents.
What Information is Collected
To create a login, users may be asked to provide basic information, such as:
- Name
- Email Address
- Phone Number
- Mailing Address
This information is limited and not used beyond system administration needs.
How Your Information is Protected
We take data security seriously and implement safeguards consistent with government best practices:
- Secure storage systems with restricted internal access
- Access controls to ensure only authorized personnel can view user data
- Ongoing monitoring to detect and prevent unauthorized activity
- Your information is maintained solely for operational and security purposes
No Sale or External Sharing of Data
We do not sell, trade, or distribute user information to third parties. Information is only accessed internally and, if required, may be disclosed only in accordance with applicable laws or legal processes.
Our Commitment
Our goal is to provide open, reliable access to public records while responsibly safeguarding against misuse in a digital environment. If you have questions about this policy or your data, please contact our office directly. We are committed to transparency and are happy to provide additional information.